with the net-files Virtual Data Room
Based on more than ten years of experience in developing cloud-based applications for secure file sharing and collaboration, net-files GmbH recently expanded its product range to include a virtual data room.
The introduction of this net-files solution addresses a sharp rise in the demand for virtual data rooms for sensitive business processes. The net-files data room allows for the secure provisioning of documents as part of due diligence audits, acquisitions, property or financial transactions. Furthermore, the net-files data room offers an efficient and secure medium for communication between the Supervisory Board and the Board of Management.
All you need to use the net-files data room is a web browser and an internet connection, there is no need for any additional software. The net-files data room is offered as a SaaS (Software as a Service), which means that it can be put to use immediately. Because of its intuitive user interface, the data room can be used even by less-experienced users without any training.
As well as being user-friendly, the net-files data room stands out due to its comprehensive security features. These include the detailed access rights that can be assigned on document or folder level, so that user groups, depending on settings, can only view certain documents with a watermark, or not at all. In the net-files data room, documents are encrypted not just during transfer, but also when they are stored, using 256-bit encryption. As is common in virtual data rooms, you can control whether or not users can print and download documents. Watermarks with user name and a time stamp can be dynamically inserted to protect unauthorized use of documents using screenshots.
Access to the net-files data room can also be further secured, using a 2-factor SMS authentication (mTan process) or biometric identification as well as normal login. A detailed activity log documents all actions and results in the data room with time stamps. Modern software and security technologies, hosting in Germany in an ISO/IEC 27001-certified data center and regular security checks complete the net-files service.
"Cloud Services Made in Germany" Initiative
More security when choosing cloud-based services. As one of the german pioneers in the areas of web-based project and data rooms for optimal collaboration of businesses and project teams, net-files is participating in the "Cloud Services Made in Germany" initiative.
The objective of this initiative is to offer german companies professional assistance when selecting cloud services. In this way, the initiative is addressing the sharp rise in companies' demand for web-based solutions and the closely-linked central question of security.
Cloud Collaboration - Made in Germany
net-files.com is targeted at companies that by introducing online collaboration and file sharing in the cloud
want to save on costs but do not want to forgo security or ease of use. Security in this context does not just
refer to secure access to their own data, but also to storage on servers in Germany and support by the german
net-files team.
net-files provides companies of any size with central, secure online document management using a web browser, including sophisticated access rights and mobile access possibilities. The cloud solution allows users to share files easily, both within the company and externally with customers and suppliers, and offers secure data rooms, for example for due diligence projects.
Document Management in the Cloud - Made in Germany
A new user interface and new net-files features make working in team and data rooms simple and efficient. To celebrate 10 years of net-files, the new version boasts a completely modernised and simplified user interface and many new features. This addresses the huge increase in demand by businesses for secure and easy-to-use data rooms, and online solutions for managing and exchanging documents within companies and beyond company boundaries.
The most important new features
The new version of net-files makes online collaboration even safer and more efficient thanks to such features as
drag & drop support, preview of documents in the browser, wiki functionality and additional security features.
The drag & drop support allows you to work directly in the browser, moving documents to folders or uploading them
to net-files quickly and simply, just like all Windows and Mac users are used to doing. The new wiki functionality
provides work groups with a workspace for sharing and collaborating on information and content. It is ideal for
collecting ideas, specifications, documentation and project notes. And the new browser preview feature allows you
to quickly view documents without having to download them first.
Made in Germany
net-files.de addresses itself primarily to German businesses who, by managing and exchanging documents in the cloud
hope to save costs but are not prepared to do without security and an easy-to-use interface. Security does not just
refer to the secure access of company data, but also how that data is stored on servers in Germany, and the german-language
support offered by the net-files team.
net-files provides companies of any size with centralized, secure online document management with sophisticated access rights and mobile acesss. The cloud solution allows you to exchange files easily within your company and outside with customers and suppliers, and to set up secure data rooms, for example, for "due diligence" projects.
Thomas Krempl, the director and founder of net-files GmbH has this to say about the new net-files version: "Security, efficiency and ease of use formed the cornerstone of net-files development from the very beginning. With this newest version, we have consistently followed this course and have created a basis for all companies to exchange and manage documents in the cloud. Whether you run an agency, or a small, medium or large-sized business, net-files can offer flexible and secure solutions for all companies."
Office documents can be edited in the virtual net-files data space directly online using the Zoho application without the need to install any software.
Starting with net-files version 5.4, all users will be able to create and edit Office documents directly from their net-files data space. The new integrated online application Zoho makes it possible to create and edit Excel, Word and PowerPoint files directly from your browser without installing any additional software. This lets users get work done more quickly and easily since they no longer need to download documents to their local computer and upload them again.
Fast and Easy-to-Use
The main advantage of this solution is that you can open Office documents using Zoho Writer, Zoho Sheet and Zoho Show directly
from the net-files data space and save them again. You can use Zoho to edit any
documents that were created using Word, Excel or PowerPoint. This works in both directions - any documents you create in Zoho and
save in Microsoft Office Format will be able to be opened and edited using the respective Microsoft Office software as well.
Zoho applications are now available free of charge to all net-files users!
Online Mind Mapping Software MindMeister
Mind Maps can now be created and edited using the award-winning online application MindMeister in the virtual data space of net-files and does not require installing any software.
In net-files version 5.3, all users can create and edit Mind Maps. They are created using the award-winning online software application MindMeister, so no software installation is necessary.
Mind Maps can be created and edited directly in the net-files data space, which means you won't need to download them locally in order to edit them. All viewing and editing is done directly in the data space.
User-friendly Interface with Full-Featured Functionality
The integration of MindMeister has expanded the functionality of net-files. "MindMeister is easy to use and offers a full range of
features, such as editing existing Mind Maps document formats. It is becoming more and more important for our customers to be able to
edit documents online, without having to install extra software on their PC. The combination of net-files and MindMeister is the
optimal mix between functionality and user-friendliness", explains Thomas Krempl, founder and executive director of net-files GmbH.
MindMeister is available free of charge to all net-files users.
It is now possible to login to the virtual project space on net-files using a biometric Internet passport from AXSionics AG
Starting with net-files version 5.2, all users will be able to identify themselves easily and securely using the biometric Internet password from AXSionics AG. The AXSionics Internet passport also allows you to encrypt any type of information, which will only become readable again after identification with a fingerprint. This feature also allows you to save your login information to other Internet services so that you can only access them after you have identified yourself with the biometric fingerprint system. This prevents any unauthorized person gaining access to your login information.
Top Security and Easy to Use
Using net-files with the AXSionics Internet passport for identification purposes ensures the highest level of security. "For many
businesses, having secure access to online services is a top priority. The combination of net-files and the AXSionics Internet Passport
is the best option in terms of providing top security with a interface that is intuitive and easy-to-use." explains Thomas Krempl,
founder and executive director of net-files GmbH. Since the biometric data (fingerprints) are saved exclusively on the
AXSionics Internet passport, it makes it impossible for third parties to gain
access to and misuse this information.
net-files now offers an optimized interface for accessing team documents using an iPhone.
net-files version 5.0 enables net-files users to access their important documents without having to carry their Notebook around with them. Work colleagues, customers and partners can now use their Applie iPhone to access all kinds of documents in the central project space easily and securely. Not only does the new version provide web-based access over iPhone to the data files stored on net-files, you can also use it to manage users and access rights. Uploading new documents is made possible via e-mail.
Flexible and Secure
The access to net-files over the iPhone is carried out with the highest level of security standards. "Providing access over mobile devices is
still a huge challenge for many businesses. The interface for iPhone has definite advantages." explains Thomas Krempl, founder and executive
director of net-files GmbH. The data on the Extranet is saved in professional and secure computing centers. The iPhone interface works the
same as accessing data over a PC, which is carried out over HTTPS. Since documents are only displayed and not saved, there is no security risk
even if you accidentally lose your iPhone.
About net-files GmbH
With several thousand users and more than ten years of experience, net-files GmbH is a leading European provider of software and services for optimizing collaboration in businesses and distributed project teams. net-files facilitates efficient communication, data exchange and data processing over the Internet.
net-files GmbH
Reinhardt Altmann
Kanzelmüllerstr. 94
D-84489 Burghausen
Tel.: +49 8677 88199-13
Fax.: +49 8677 88199-19
Maisberger GmbH
André Nowak
Claudius-Keller-Str. 3c
D-81669 Munich
Tel.: +49 89 419599 60
Fax.: +49 89 419599 12
beate.faderl@maisberger.com